Thank you for hosting a booth at the 2017 EcoFair! Over 2,500 participants attend EcoFair annually, making it one of Jackson Hole’s premier event opportunities for organizational exposure and outreach.
Cost Structure and Registration Deadlines
Early Registration by Wednesday, April 21
For-profits, non-profits and government entities NOT conducting retail sales = $75
For-profits, non-profits and government entities conducting retail sales = $200
Organizations that register by April 21 may have advance input as to their booth locations. Those that register after April 21 will be assigned their booth locations.
Registration by Friday, May 5
For-profits, non-profits and government entities NOT conducting retail sales = $125
For-profits, non-profits and government entities conducting retail sales = $250
Late fee for registration after May 5 (if space remains) = $25
Booth fees are non-refundable after May 5, regardless of weather conditions the day of the event.
2017 EcoFair Policies and Procedures
- With the exception of food and beverage vendors, all booths will be housed under one of the three large tents on the Snow King Ball Field. A handful of booths may also be housed under 10×10’ pop-up tents adjacent to the larger tent(s) – if this is your preference, please contact event coordinator Virginia Symons to discuss your setup.
- Booths under the large tents will each be allotted a 10’ wide x 6’ deep space. Organizations that register by April 21 may have advance input as to their booth locations. Those that register after April 21 will be assigned a booth location.
- Pre-event booth unloading will take place 9:30-11:30am on May 13, and post-event booth breakdown and loading will take place 5:00-6:00pm. Between 11:30am and 5:00pm, vendor vehicles must be relocated to the lower Snow King Ice Rink lot or neighborhood streets where parking is permitted. Vendors are encouraged to leave parking spots on the south side of the Snow King Ball Park lot for fairgoers.
- All booths must supply their own tables, chairs and, if using electricity, their own electrical strips and 150’ extension cords. Please make advance arrangements for electricity with event coordinator Virginia Symons.
- Booths are not permitted to host raffles.
- One white tablecloth per booth plus mats to cover extension cords will be provided, thanks to event sponsor High Country Linen Service.
- Food and beverage vendors must supply and set up/break down their own 10×10’ pop-up tents, which will be located along the south, inside perimeter of the Snow King Ball Field. Please contact event coordinator Virginia Symons with any special space or setup requirements.
- All food vendors cooking onsite MUST supply their own fire extinguishers. Those cooking with an open flame need to make special arrangements with event coordinator Virginia Symons. Electric burners, small sternos and crock pots are permitted under pop-up tents tagged with flame propagation requirements that meet IFC 2404.2 or NFPA 701 criteria. Questions about this requirement? Contact Fire Marshal Kathy Clay at 307.733.4732.
- Food products, pre-made or made onsite at EcoFair, require temporary food permits from Teton County Environment Health (307.732.8490). Individual food vendors are responsible for procuring permits 14 days or more in advance of EcoFair. Food vendors without permits will not be eligible to participate in EcoFair. Teton County Environment Health will be inspecting booths at the event, and any vendor without proper permitting will be required to close his/her booth. Please note that EcoFair will allow food vendors to sign up after the deadline for procuring a temporary food permit – it is your responsibility as a food vendor to be aware of this deadline.
- EcoFair is working towards a zero waste model for 2016, and will be supplying all food vendors with reusable plates on which to serve. The EcoFair “Green Team” will be responsible for assisting fairgoers in appropriately placing plates when they are finished with them, and restocking food vendors. However, since this is the first year utilizing this model, it is recommended that food and vendors must be prepared with backup plates. All disposable plates, napkins, and cutlery MUST be eco-friendly (i.e. reusable, recycled content, or compostable).
- The sale of disposable plastic water bottles at Eco-Fair is prohibited. The event is promoting “BYO Water Bottle” and “BYO Beer Mug” in its marketing. There will be no disposable cups at EcoFair. Slow Food in the Tetons will provide a stainless steel cup rental program for fairgoers who have not brought their own water bottle or mug.
- Booths conducting retail sales are responsible for submitting sales tax on Eco-Fair revenue to the State of Wyoming.
- Booths are expected to remain open until the event ends at 5:00pm. Early take-down may adversely affect a vendor’s 2018 EcoFair booth application.