EcoFair Policies and Procedures

  • With the exception of food and beverage vendors, all booths will be housed under one of two or three large tents on the Snow King Ball Field. A handful of booths may also be housed under 10×10’ pop-up tents adjacent to the larger tent(s) – if this is your preference, please contact event coordinator Virginia Symons to discuss your setup.
  • Booths under the large tents will each be allotted a 10’ wide x 6’ deep space. Organizations that register by April 20 may have advance input as to their booth location. Those that register after April 20 will be assigned a booth location.
  • Pre-event booth unloading will take place 9:30-11:30am on May 12, and post-event booth breakdown and loading will take place 5:00-6:00pm. Please note that unloading/loading space will be extremely limited this year, due to construction in the Snow King parking lot. We ask that you quickly unload in the designated zone (see attached layout map) and then relocate your vehicle. Between 11:30am and 5:00pm, vendor vehicles must be relocated to the lower Snow King Ice Rink lot or neighborhood streets where parking is permitted. Vendors are encouraged to leave parking spots on the south side of the Snow King Ball Park lot for fairgoers.
  • All booths must supply their own tables, chairs and, if using electricity, their own electrical strips and 150’ extension cords. Please make advance arrangements for electricity with event coordinator Virginia Symons.
  • Booths are not permitted to host raffles.
  • One white tablecloth per booth plus mats to cover extension cords will be provided, thanks to event sponsor High Country Linen Service.
  • Food and beverage vendors must supply and set up/break down their own 10×10’ pop-up tents, which will be located along the south, inside perimeter of the Snow King Ball Field. Please contact event coordinator Virginia Symons with any special space or setup requirements.
  • All food vendors cooking onsite MUST supply their own fire extinguishers. Those cooking with an open flame need to make special arrangements with event coordinator Virginia Symons. Electric burners, small sternos and crock pots are permitted under pop-up tents tagged with flame propagation requirements that meet IFC 2404.2 or NFPA 701 criteria. Questions about this requirement? Contact Fire Marshal Kathy Clay at 307.733.4732.
  • Food products, pre-made or made onsite at EcoFair, require temporary food permits from Teton County Environment Health (307.732.8490). Individual food vendors are responsible for procuring permits 14 days or more in advance of EcoFair. Food vendors without permits will not be eligible to participate in EcoFair. Teton County Environment Health will be inspecting booths at the event, and any vendor without proper permitting will be required to close his/her booth. Please note that EcoFair will allow food vendors to sign up after the deadline for procuring a temporary food permit – it is your responsibility as a food vendor to be aware of this deadline.
  • EcoFair works with a zero waste model, and will supply all food vendors with reusable plates on which to serve, as well as reusable cutlery and napkins. The EcoFair “Green Team” will be responsible for assisting fairgoers in appropriately placing reusables when they are finished with them, and restocking food vendors. All EcoFair food vendors must discuss pricing structure with event coordinator Virginia Symons prior to the event, as we are developing a deposit structure for reuseables. While we strive to make sure that we are able to accommodate all food vendor needs, it is recommended that food and vendors must be prepared with backup plates and utensils. All disposable plates, napkins, and cutlery MUST be eco-friendly (i.e. reusable, recycled content, or compostable).
  • The sale or free distribution of disposable plastic water bottles at Eco-Fair is prohibited. The event is promoting “BYO Water Bottle” and “BYO Beer Mug” in its marketing. There are no disposable cups at EcoFair – a stainless steel cup rental program for fairgoers who have not brought their own water bottle or mug.
  • Booths conducting retail sales are responsible for submitting sales tax on Eco-Fair revenue to the State of Wyoming.
  • Booths are expected to remain open until the event ends at 5:00pm. Early take-down may adversely affect a vendor’s 2019 EcoFair booth application.

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